WeWon Smart Sport Solutions LLC

Privacy Policy

Effective Date: August 29, 2026
Last Updated: August 29, 2026

WeWon Smart Sport Solutions LLC (“WeWon,” “we,” “our,” or “us”) develops sports technology, educational, training, planning, wellness, and applied sports-science software designed to support athletes, coaches, educators, teams, organizations, and individual users.

This Privacy Policy applies to the WeWon digital ecosystem, including our websites, mobile applications, web applications, connected services, and related software products.

Current WeWon services may include:

• WeWon MatriX
• WeWon Matrix Planning
• Professional Coach Dashboard / Team Builder
• AFEtm Safety Check
• WPM – Wellness Physio Monitor
• WeOne AI Assistant
• Athlete monitoring and player-tracking features
• Training planning tools
• Reports and performance summaries
• Onboarding and athlete-management tools
• Other services made available through the WeWon ecosystem

Some services may operate independently while allowing authorized users to move or reference athlete profiles across the WeWon ecosystem.

This Privacy Policy explains what information we may collect, why we collect it, how it may be used, how it may move between WeWon services, and the choices available to users.

1. Our Purpose

WeWon develops technology for:

• Sports training
• Coaching
• Training planning
• Athlete management
• Exercise physiology
• Applied sport sciences
• Recovery awareness
• Preventive sports practices
• Wellness education
• Performance monitoring
• Decision support
• Sports-program administration

Certain WeWon applications analyze physiological or wellness-related information.

Unless explicitly stated otherwise, these services are designed as preventive, educational, operational, and non-clinical tools.

They are not intended to diagnose disease, prescribe treatment, provide medical clearance, or replace qualified healthcare professionals.

2. Information We May Collect

The information collected depends on which WeWon service is being used.

We may collect information in the following categories.

Account Information

This may include:

• Name
• Email address
• Account identifier
• User role
• Authentication information
• Organization or team affiliation
• Subscription or access status

Athlete and Participant Information

Depending on the application, users may create athlete or participant profiles containing information such as:

• Full name
• Date of birth
• Age
• Gender or sex-related profile information when relevant to the service
• Sport
• Position
• Competitive level
• Team or club
• Experience level
• Training availability
• WeWon Athlete ID
• Other sport-related profile information voluntarily entered by an authorized user

Training and Coaching Information

Applications such as WeWon MatriX, Matrix Planning, and Professional Coach Dashboard may process information including:

• Team rosters
• Training schedules
• Training sessions
• Macrocyles, mesocycles, microcycles, or related planning structures
• Training objectives
• Training notes
• Athlete participation
• Performance observations
• Workload information
• Competition schedules
• Coach reports
• Athlete development information

Physiological and Wellness Information

AFEtm Safety Check, WPM, and related features may process physiological or wellness-related information such as:

• Resting heart rate
• Peak heart rate
• Heart-rate recovery measurements
• Heart-rate variability measurements
• Recovery checkpoints
• Assessment dates and times
• Sleep-related contextual information
• Perceived fatigue
• Muscle soreness
• Recent training load
• Environmental stress
• Hydration or wellness-related contextual information
• Other information voluntarily supplied during a readiness or wellness assessment

We treat physiological and wellness-related information as sensitive information.

3. AFEtm Safety Check

AFEtm Safety Check is a preventive, educational, and non-clinical sports-readiness application.

AFEtm may collect or process:

• Age
• Resting heart rate
• Measured peak heart rate
• Heart-rate recovery measurements
• Standardized recovery checkpoints
• Contextual readiness information
• Safety-screening confirmation
• Assessment history
• Technical data necessary to connect compatible heart-rate sensors

AFEtm is designed to observe functional heart-rate recovery before training, competition, or other demanding physical activity.

AFEtm does not:

• Diagnose disease
• Detect medical conditions
• Prescribe treatment
• Provide medical clearance
• Replace professional healthcare evaluation
• Guarantee that physical activity is risk-free

Its color-coded results are intended as preventive and educational decision-support information.

4. WPM – Wellness Physio Monitor

WPM is designed to support wellness and physiological awareness through contextual and heart-rate-variability-related observations.

Depending on configuration, WPM may process:

• Heart-rate variability
• Resting heart rate
• Orthostatic measurements
• Contextual wellness information
• Longitudinal patterns
• Assessment history
• Professional observations

WPM is not designed to independently diagnose a medical condition.

Repeated or unusual physiological patterns may be reviewed by an appropriate professional, who remains responsible for any decision regarding professional or medical referral.

5. WeWon MatriX and Matrix Planning

WeWon MatriX and WeWon Matrix Planning may process information related to:

• Athlete profiles
• Teams
• Training schedules
• Training cycles
• Session planning
• Workload organization
• Performance observations
• Reports
• Coach notes
• Competition preparation
• Athlete development

These tools are intended to support sports planning and informed coaching decisions.

They are not intended to replace professional judgment.

6. Professional Coach Dashboard / Team Builder

Professional Coach Dashboard may allow authorized users to:

• Create teams
• Create athletes
• Manage rosters
• Organize athlete information
• Move athlete profiles between compatible WeWon applications
• Maintain sport-specific information
• Access related WeWon tools

Information entered by a coach, educator, organization, or authorized user should only be entered when that person has appropriate authority to manage the information.

7. WeWon Athlete ID and Cross-App Portability

WeWon may assign an athlete a persistent WeWon Athlete ID.

The purpose of this identifier is to reduce duplicate athlete records and allow compatible WeWon applications to recognize the same athlete.

When an authorized user copies or imports an athlete between compatible applications, certain profile information may accompany the WeWon Athlete ID.

This may include information such as:

• Name
• Date of birth
• Sport
• Position
• Team
• Competitive level
• Experience
• WeWon Athlete ID

Unless explicitly supported by the selected transfer feature, copying an athlete profile does not automatically transfer every assessment, note, image, physiological record, or historical record from another application.

8. Bluetooth and Connected Sensors

Certain WeWon applications may connect to compatible Bluetooth sensors, including heart-rate monitors.

Bluetooth permissions may be used to:

• Discover compatible devices
• Establish a connection
• Receive heart-rate information
• Record data required by an assessment protocol

Some Android versions may associate Bluetooth scanning with location-related system permissions.

WeWon does not use Bluetooth permissions to track a user's physical location.

9. How We Use Information

We may use information to:

• Provide requested WeWon services
• Create and manage user accounts
• Conduct assessments
• Generate sports-science calculations
• Provide training or readiness results
• Maintain athlete profiles
• Generate reports
• Support training planning
• Maintain assessment history
• Compare authorized historical information
• Provide coaching tools
• Improve functionality
• Maintain system security
• Prevent fraud or unauthorized access
• Diagnose technical problems
• Provide customer support
• Validate and improve our methodologies
• Develop future WeWon features

We will not use physiological information to make an independent medical diagnosis.

10. Authoritative Processing and AFEtm

Certain calculations may be performed by authorized WeWon backend systems rather than directly on the user's mobile device.

For AFEtm Safety Check, the authorized AFEtm processing engine serves as the source of the official AFEtm result.

If the authoritative processing system is unavailable, the mobile application may display an assessment as pending rather than generating an unofficial substitute result.

11. Artificial Intelligence Features

Certain WeWon services may include AI-assisted functionality, including features such as:

• WeOne AI Assistant
• Training summaries
• Coach reports
• Planning assistance
• Calendar interpretation
• Educational explanations

When an AI-assisted feature is used, information necessary to provide that feature may be processed by WeWon systems or by technology providers supporting that functionality.

AI-generated content is intended to support human decision-making and should not automatically replace the judgment of a coach, educator, qualified professional, organization, or other responsible user.

AI functionality within WeWon is not intended to independently provide medical diagnosis or treatment.

12. Data Sharing

WeWon Smart Sport Solutions LLC does not sell personal, athlete, physiological, wellness, or educational information to advertisers.

Information may be processed by service providers needed to operate our technology, including providers of:

• Cloud infrastructure
• Databases
• Authentication
• Hosting
• Security
• Mobile application distribution
• Payments
• Email
• Analytics
• Artificial intelligence functionality
• Technical support

We limit such processing to purposes reasonably related to providing and maintaining our services.

13. Payments and Subscriptions

Depending on the product and platform, payments may be processed through providers such as:

• Apple App Store
• Google Play
• Stripe or another authorized payment processor for eligible web or business transactions

WeWon generally does not receive complete payment-card numbers when payment is processed by these providers.

We may receive information necessary to manage access, including:

• Subscription status
• Trial status
• Product purchased
• Renewal status
• Transaction identifier
• Access entitlement

Payment processors maintain their own privacy policies and security practices.

14. Research, Validation, and Product Improvement

WeWon develops products involving applied sports science and may conduct validation, pilot, performance, or product-improvement activities.

We may use information that has been appropriately:

• Aggregated
• De-identified
• Anonymized

for purposes such as:

• System validation
• Reliability analysis
• Sports-science research
• Algorithm improvement
• Product development
• Statistical analysis

Identifiable personal information will not be publicly presented as research data without appropriate authorization.

Where a research project requires additional consent, authorization, institutional approval, or other safeguards, those requirements should be addressed separately from ordinary application use.

15. Children and Minors

Some WeWon services may be used in youth, school, or athletic environments.

AFEtm Safety Check is not intended for children under 15 years of age.

Where minors use a WeWon service, appropriate authorization or supervision should be obtained from the parent, legal guardian, school, sports organization, coach, or other responsible party as required by applicable law or policy.

Organizations using WeWon with minors are responsible for ensuring that they have appropriate authority to collect, enter, access, or manage the information involved.

16. Educational Environments and FERPA

Certain WeWon applications may be used by schools, educators, coaches, or athletic programs.

Use of WeWon in an educational environment does not automatically mean that every piece of information processed by WeWon constitutes an education record under the Family Educational Rights and Privacy Act (“FERPA”).

When FERPA or another education privacy requirement applies, the educational institution and WeWon may have separate responsibilities depending on the specific service, relationship, contractual structure, and information involved.

Nothing in this Privacy Policy should be interpreted as a blanket representation that every WeWon service or use case is automatically subject to FERPA.

17. Health Information and HIPAA

Certain WeWon applications process physiological or wellness-related information.

Possession or processing of such information does not by itself make WeWon a healthcare provider, healthcare clearinghouse, health plan, or other covered entity under the Health Insurance Portability and Accountability Act (“HIPAA”).

Whether HIPAA applies depends on the specific parties, service relationship, contractual arrangement, and use of information.

WeWon does not represent AFEtm Safety Check or WPM as medical diagnostic systems solely because they process physiological information.

Where a specific customer relationship requires additional healthcare privacy safeguards or contractual obligations, those requirements should be established separately.

18. Security

We use reasonable administrative, technical, and organizational safeguards designed to protect information against:

• Unauthorized access
• Unauthorized disclosure
• Loss
• Misuse
• Alteration
• Destruction

Security practices may include:

• Authentication controls
• Role-based access
• Secure server-side credentials
• Encrypted network connections
• Access restrictions
• Service-to-service authentication
• Data isolation mechanisms
• Logging and monitoring

No electronic system can guarantee absolute security.

Users and organizations should also protect their passwords, devices, accounts, and access credentials.

19. Data Retention

Information may be retained for as long as reasonably necessary to:

• Provide the requested service
• Maintain user accounts
• Maintain athlete or assessment history
• Provide reports
• Maintain security
• Resolve technical issues
• Prevent fraud
• Protect intellectual property
• Meet applicable legal obligations

When information is no longer reasonably necessary, it may be deleted, anonymized, or aggregated where appropriate.

20. Data Access, Correction, and Deletion

Users may request access to, correction of, or deletion of personal information associated with their account, subject to applicable legal and legitimate operational requirements.

Where available, account settings may provide direct access to these controls.

Users may also submit a privacy or deletion request using the contact information below.

When an account is deleted, certain limited information may be retained where necessary for:

• Security
• Fraud prevention
• Legal compliance
• Dispute resolution
• Enforcement of agreements
• Protection of legitimate business interests

21. Cookies and Website Technologies

WeWon websites may use cookies or similar technologies necessary for:

• Website functionality
• Authentication
• Security
• User preferences
• Performance
• Analytics

Users may be able to control cookies through their browser settings.

Disabling certain cookies may affect website functionality.

22. Third-Party Links

WeWon services may contain links to websites, app stores, sensor manufacturers, technology providers, or other third parties.

This Privacy Policy does not govern third-party websites or services.

Users should review the privacy practices of those providers separately.

23. User Responsibilities

Users should:

• Provide accurate information
• Protect login credentials
• Use athlete information only when authorized
• Follow applicable safeguarding requirements
• Avoid sharing sensitive information unnecessarily
• Follow applicable school, sports, organizational, and legal policies

Coaches, educators, organizations, and other administrators are responsible for ensuring they have appropriate authority to enter or manage information belonging to other individuals.

24. Non-Clinical and Educational Notice

AFEtm Safety Check, WPM, and related WeWon physiological tools are intended to support:

prevention, education, sports readiness, exercise physiology, and applied sport sciences.

They do not independently:

• Diagnose disease
• Diagnose injury
• Prescribe treatment
• Provide medical clearance
• Replace emergency services
• Replace qualified medical professionals

Users experiencing concerning symptoms or health conditions should obtain appropriate professional assistance.

25. Changes to This Privacy Policy

We may update this Privacy Policy as:

• WeWon products evolve
• New applications are introduced
• Technology changes
• Legal requirements change
• App-store requirements change
• Our business practices change

When material changes occur, we may update the effective date and provide additional notice where appropriate.

Some services may request renewed acknowledgment when significant changes affect how information is handled.

26. Contact Us

For questions regarding privacy, personal information, account deletion, or this Privacy Policy, contact:

WeWon Smart Sport Solutions LLC
United States

Website:
https://www.wewonsss.com

Privacy and Data Requests:
S-martsportsolutions@wewonsss.com

Support:
support@wewonsss.com